Trade Mark Administrator (FTC

The Person Specification

Knowledge requirements

Candidates should have 1 – 2 years’ experience working within the industry and demonstrate a basic level of understanding of the life cycle of Trade Mark
Candidates should hold a CITMA Paralegal qualification, however this is not mandatory

Candidate experience and knowledge

Excellent organisational and time management skills are required, together with the ability to work accurately and at pace under pressure
Exercise a good level of attention to detail while inputting data into an IP system
The role requires the ability to work both autonomously and proactively in a team
Candidates must be able to communicate (written and oral) effectively, feeling comfortable in client-facing communications and in working with fee earners to ensure that work is carried out in a timely and effective way to meet client requirements
Candidates demonstrate preparedness to work additional hours from time to time to ensure that deadlines are met

We are looking for an enthusiastic and hard-working Trade Mark Administrator to join our dynamic Trade Mark Support team. The role is varied and includes all aspects of Trade Mark prosecution, from filing through to registration.

Requirements of the Role

Filing new Trade Mark applications directly at the UKIPO, EUIPO, WIPO and Irish IPO, as well as sending instructions to foreign associates worldwide
Creating of cases onto the IPMS, from new trade mark cases, contentious and takeover matters
Processing incoming communications, both official (UKIPO, EUIPO, WIPO) and from foreign associates to ensure data is accurately recorded onto the IPMS
General maintenance of cases on the IPMS
Management of all life cycle reporting within the Trade Mark department; preparing and sending reports to the client to ensure all areas of reporting are up to date
Management of departmental diaries to maintain up to date records and reporting
Management of fee earner diaries to ensure each diary is updated ahead of the following week
Management of the critical list to ensure reminders are actioned daily and to ensure deadlines are met
Providing on hand support to the Senior administrators and the Paralegals within the team; not limited to additional elements of paralegal work

In return Keltie offers its employees:

Flexible working (discretionary 2 days min’ office based)
Group Pension Plan
Private Healthcare Plan
Life Assurance
Group Income Protection
25 days holidays plus paid bank holidays
Increase to max of 30 days holiday for long service
Season ticket loan
Ride2work scheme
Perkbox
Reimbursement for eye care
Discretionary study support and study leave
Social events.

This is a full-time role, 35 hours, 5 days per week (9.30am to 5.30pm)

Salary: Competitive market salary.
Closing date for applicants: 8 March 2026

For any questions, please contact Peopleandtalent@keltie.com.

Please note that this position is not eligible for sponsorship. Proof of right to work in the UK is a requirement for this role.

Keltie is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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