Patent Paralegal

The Person Specification

Candidates will normally have a CIPA IP Paralegal qualification, or be well on track towards this qualification
Excellent organisational and time management skills are required, together with the ability to work accurately and at pace under pressure
The role requires the ability to work both autonomously and proactively in a team
Candidates must be able to communicate (written and oral) effectively, feeling comfortable in client-facing communications and in working with fee earners to ensure that work is carried out in a timely and effective way to meet client requirements
Experience with electronic records and billing systems would be an advantage
Candidate demonstrates preparedness to work additional hours from time to time to ensure that deadlines are met

We are looking for a candidate with at least 2 years of experience to provide professional support to patent fee earners in our Software and AI & Quantum Groups.

The successful candidate will have responsibility for managing at least one significant client relationship. The role holder will work closely with other Paralegals to ensure that deadlines are met and that fee earners have the support that they need to be effective.

Requirements of the Role

Professional

Preparing official filing documentation for patents and designs
Preparing and filing official action responses (via use of patent office online filing systems)
Instructing overseas associates for patent and design filings and responses
Preparing cost estimates
Reporting filing, prosecution and grant communications to clients, and providing draft reporting for fee earner approval and completion
Use of IP management systems for Keltie (Inprotech) and clients, including report generation
Use of document management system (iManage), including document filing and recovery
Client portfolio management, including report generation, client billing and liaison with client attorneys and administrators
Addressing formal drawings issues, including commission and review
Developing office processes and workflows to meet specific client requirements

Legal

Conducting or participating in due diligence
Conducting assignment and change of name projects
Preparation of Powers of Attorney and Assignments for new filings
Ensuring legal requirements are met for filings, including obtaining legalised and notarised documents

Administrative

Diary management including deadline monitoring
Invoicing and billing, including use of electronic billing processes
Reviewing post and sending reminders
Responding to general client queries
Document proofing and limited copy typing

In return Keltie offers its employees:

Flexible working (discretionary 2 days min’ office based)
Group Pension Plan
Private Healthcare Plan
Life Assurance
Group Income Protection
25 days holidays plus paid bank holidays
Increase to max of 30 days holiday for long service
Season ticket loan
Ride2work scheme
Reimbursement for eye care
Discretionary study support and study leave
Social events

This is a full-time role, 35 hours, 5 days per week (9.30am to 5.30pm)

Salary: Competitive market salary
Closing date for applicants: 30 April 2026

For any questions, please contact Peopleandtalent@keltie.com.

Please note that this position is not eligible for sponsorship. Proof of right to work in the UK is a requirement for this role.

Keltie is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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