IP Renewals Administrator

Keltie is an exceptional Intellectual Property (IP) firm with a reputation for providing excellent client service to a range of small, medium, and large clients around the world. Chambers and Partners ranks Keltie among Britain's top ranked patent and trademark firms, and we are one of the fastest-growing IP firms in the UK, with offices in London, Cambridge, The Cotswolds, and Ireland.

Ideas are very much welcomed in the Keltie organisation, so if you are a free thinker, enjoy problem solving, and would like to work in an environment where ideas are encouraged and nurtured, this could be the ideal opportunity for you to join an exciting and thriving team.

London

Working within a small, busy team and handling communications from both internal and external sources, the candidate will already have some experience in the broader aspects of Intellectual Property (IP) rights renewals and provide broad support to the team as required.

Requirements of the Role

The primary function of the role is to ensure the timely and efficient handling of communications coming into the department. The successful candidate will demonstrate a strong desire to succeed in taking in new information relating to IP and IP Renewals legal requirements and processes and standard office procedures. These include such tasks as:

Checking reminders from UKIPO, EUIPO, WIPO, Irish IPO and worldwide associates
Sending all renewal reminders to clients across patents, designs, trade marks and domain names
Obtaining cost estimates from a worldwide network of associates
Creating invoices
Processing renewal correspondence received from IPO’s
Booking on take-over cases
Updating renewal cycles within Inprotech
Other ad-hoc support as required by the renewal team or wider firm

The Person Specification

A key requisite for the role is teamwork and the ability to communicate effectively and competently at all levels within the organisation
The ability to cope with every changing requirements and juggling work priorities is essential
The successful candidate will be able to take in new information and process it quickly, demonstrating accuracy, attention to detail, pace of work and good time management
Experience with electronic records and billing systems (particularly Inprotech) would be an advantage
Candidates are prepared to work additional hours from time to time to ensure that deadlines are met

In return Keltie offers its employees:

Flexible working (discretionary 2 days min’ office based)
Group Pension Plan
Private Healthcare Plan
Life Assurance
Group Income Protection
25 days holidays plus paid bank holidays
Increase to max of 30 days holiday for long service
Season ticket loan
Ride2work scheme
Reimbursement for eye care
Discretionary study support and study leave
Social events

This is a full-time role, 35 hours, 5 days per week (9.30am to 5.30pm)

Salary: Competitive market salary
Closing date for applicants: 20 May 2026

For any questions, please contact Peopleandtalent@keltie.com.

Please note that this position is not eligible for sponsorship. Proof of right to work in the UK is a requirement for this role.

Keltie is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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