Receptionist Administrator

The Role

The main responsibilities include but are not limited to:

Telephone answering using RingCentral and handling callers in a friendly, professional and welcoming way
Providing excellent first point of contact with existing clients, associates and new enquiries
Ensuring all visitors to the office are greeted in a warm and courteous manner and dealt with efficiently and professionally
Overseeing the running of multiple diaries
Booking conference room facilities for both internal and external meetings
Organising events, including providing in-house catering or sourcing external caterers
Booking couriers, setting up and managing conference calls
Reconciling departmental credit card statements and invoices
Keeping excellent records allowing expenditure and budgets to be confirmed and agreed
General housekeeping for the public areas, e.g. reception area and meeting rooms
General administration, such as formatting and binding documents
Arranging and booking travel within the UK and Europe
Organising and hosting in-house and external marketing events
Organising and scheduling attendance at conferences and overseas marketing trips
Supporting administration of social media
Supporting administration of CRM system
Ad-hoc support with marketing administration and production of marketing materials.

Jobholder Requirements

The ideal candidate will have some experience working as a receptionist/administrator in a similar role and, as role holder will be able to demonstrate:

An independent approach to work. Is self-motivated and able to work autonomously
A natural flair with people, showing empathy, warmth and understanding
Positivity, proactiveness and enthusiasm
Exceptional planning and organisation skills, along with a keen eye for detail and accuracy
Professionalism and confidentiality
The candidate is dependable, patient, consistent and trustworthy
The ability to multi-task and remain calm under pressure, including excellent time-management skills
The candidate is tech savvy and has embraced technology.

Why join us?

Keltie is an exceptional IP firm with a reputation for providing excellent client service to a range of small, medium and large clients around the world. Chambers and Partners ranks Keltie among Britain's top ranked patent and trade mark firms and we are one of the fastest-growing IP firms in the UK, with offices in London, Cambridge, The Cotswolds and Ireland.

To Apply

Interested? If so, please get in touch and tell us why you think we should meet. Please send your CV with a covering letter to peopleandtalent@keltie.com

This position is not eligible for sponsorship, therefore it is not suitable for candidates who require sponsorship. Proof of right to work in the UK is requirement for this role.

Salary: £ competitive market salary.

Employee Benefits: Group Pension Plan, Private Healthcare Plan, Life Assurance, Group Income Protection, 25 days holidays plus paid bank holidays, Perkbox, season ticket loan, ride2work scheme, discretionary study support and study leave, social events.

Hours: This is a full-time role, 40 hours, 5 days per week (8.30am to 5.30pm) based in our London office

Location: London Bridge, London.

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