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Your main responsibilities initially will include, but are not limited to:  

 

  • General administration
  • Diary management
  • Client liaison/meetings/drafting email replies to clients for paralegal approval
  • Monitoring emails and ensuring everything is actioned
  • Managing deadlines
  • Preparing cost estimates for paralegal review
  • Generating client letters and emails for fee earner review
  • Reminding fee earners when letters are with them and reporting letters to client
  • Generating standard email reports for paralegal review and sending to clients
  • Reviewing and raising client invoices
  • Entering billable charges into our office systems
  • Finalising and sending invoices to clients
  • Preparing reports
  • Preparing status checks

Candidate knowledge and experience:

1-2 years’ patent secretarial or patent formalities experience is highly preferred, but not essential (particularly if you have a legal secretarial college background).

Candidates will normally be considering training towards the CIPA IP Paralegal qualification, or be on the way to completing that qualification.

Excellent organisational and time management skills are required, together with the ability to work accurately and at pace under pressure.

The role requires the ability to work both autonomously and proactively in a team.

Candidates must have excellent written and oral communication skills, feeling comfortable in client-facing communications and in working with fee earners to ensure that work is carried out in a timely and effective way to meet client requirements.

Experience with electronic records and billing systems (particularly Inprotech, Lecorpio and Serengeti) would be an advantage.

Candidate demonstrates preparedness to work additional hours from time to time to ensure that deadlines are met.

 

Why join us?

Keltie is an exceptional IP firm with a reputation for providing excellent client service to a range of small, medium and large clients around the world. The Financial Times and Chambers and Partners rank Keltie among top ranked patent and trade mark firms in Europe and we are one of the fastest-growing IP firms in the UK, with offices in London, Cambridge, the Cotswolds and Galway.

Salary:                          £. Competitive Market Salary.  

Employee Benefits:    Flexible working (2-3 days office based), Group Pension Plan, Private Healthcare Plan, Life Assurance, Group Income Protection, 25 days holidays plus paid bank holidays, season ticket loan, ride2work scheme, discretionary study support and study leave, social events. 

Hours:                          This is a full-time role, 35 hours, 5 days per week (9.30am to 5.30pm).

Location:                      London Bridge, London

 

To Apply

 Interested? If so, please get in touch and tell us why you think we should meet.

This role is not sponsored and proof of right to work on-going in the UK will be required.

Apply here or send your CV with a covering letter to peopleandtalent@keltie.com.

Continue reading about Professional Support/Trainee Paralegal - Engineering Group

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Vacancy

PDFs and Word documents only

Submit

Thank you