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Responsibilities

  • Prepare invoices and credit notes in accordance with the firm's billing policies
  • Ensure bills are posted to the firm’s systems and sent out to the clients each month.
  • Reconcile invoices on the client management system and the finance system.
  • Ensure invoices comply with agreed client fee arrangements and statutory requirements
  • Process write-offs in accordance with the firm's policy.
  • Provide regular billing updates to fee earners and designated partners.
  • Attend meetings with the fee earners and paralegals to discuss billing
  • Produce billing guides to document key processes
  • Update changes to client accounts on the system
  • Work closely with the credit controller to promptly resolve client queries
  • Keep on top of internal and external emails
  • Update currency exchange rates on the systems
  • Run and distribute weekly WIP updates to fee earners and support staff.
  • Follow-up on timesheets to ensure fee earners keep them up to date
  • Escalate complex items or issues to the financial controller / senior finance manager
  • Upload any e-bills into the appropriate e-billing website
  • Provide cover for other members of the finance team as appropriate.
  • Providing ad-hoc support to other members of the finance team where necessary.
  • Undertake any ad-hoc project work as required.
  • Take a proactive approach on procedures and controls in the billing function

 

Jobholder Requirements

  • At least 3 years’ experience in an all-round billing role gained in a law firm (Essential)
  • Proficient in using Inprotech and business central 365 (Highly desirable but not essential)
  • Good knowledge of submitting invoices on e-billing systems (Desirable but not essential)
  • Experience working with multiple currencies and understanding the impact on the business
  • Previous use of, and willingness to embrace, different forms of technology in order to carry out role effectively
  • An independent approach to work, uses initiative, is self-motivated
  • Able to work autonomously
  • A natural flair with people, showing empathy, warmth and understanding
  • Positivity, proactiveness and curiosity to suggest improvements
  • Strong planning and organisation skills, along with a keen eye for detail and accuracy
  • Professionalism and confidentiality
  • Dependability, patience, consistency of approach and trustworthiness
  • The ability to multi-task and remain calm under pressure, including excellent time-management skills

Why join us?

 

Keltie is an exceptional Intellectual Property (IP) firm with a reputation for providing excellent client service to a range of small, medium and large clients around the world. Chambers and Partners ranks Keltie among Britain's top ranked patent and trade mark firms and we are one of the fastest-growing IP firms in the UK, with offices in London, Cambridge, The Cotswolds, East Anglia, Dublin and Galway.

 

Salary:                          Competitive market salary.

Employee Benefits:       Flexible office/home working (min.2 days per week in the office), Group Pension Plan, Private Healthcare Plan, Life Assurance, Group Income Protection, 25 days holidays plus paid bank holidays, season ticket loan, ride2work scheme, discretionary study support and study leave, social events.

Hours:                          This is a full-time role, 35 hours, 5 days per week (9.30am to 5.30pm).

Notice Period:               1 month

Location:                       London Bridge, London

Reporting to:                  Financial Controller

 

To Apply

 

Interested? If so, please send your CV with a covering letter to hr.department@keltie.com.

Continue reading about Finance Assistant

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Vacancy

PDFs and Word documents only

Submit

Thank you